Answers the first questions
Do you take beginners, where do you train, do you work online. Operator answers from what you tell it, so a curious visitor becomes a booked client.
Booking software for personal trainers that sells the session
New clients ask the same questions before they book. Operator answers them, shows your real openings, takes the deposit or sells the session pack, and answers your phone while you are coaching.
Free for 14 days · no card to start · keep your number
On your booking link
A new client booked between your sessions
The questions come from Operator’s training question set. You decide which ones matter for your prices.
- CustomerHi, I want to get back into lifting. Do you take beginners?
- OperatorYes, beginners are welcome. What level are you at?
- CustomerJust starting again.
- OperatorWhere would you like it?
- CustomerAt the studio.
- OperatorHow many sessions do you want to book?
- CustomerFour sessions to start.
- OperatorHere's the price for four sessions and the times open this week. Pick your first one.
Built for personal trainers
Why personal trainers use Operator to book clients
A booking page waits for someone who has already decided. Operator talks to the ones who are still deciding.
Shows your real openings
Times come from your hours and your calendar, including events already on it, so nobody books over a session you already have.
Sells session packs
Sell a pack of sessions outright, with a limit on how many you offer, and let clients pay in full at checkout.
A deposit locks the job
The customer pays a deposit you set, straight to your own Stripe account. Tire-kickers drop off, and a no-show costs them, not you.
Answers your phone too
Operator picks up while you are coaching, answers the question and texts the caller your booking link. The call is in your inbox with a summary.
Remembers your clients
Every client is saved with their goals and history, and a returning-client discount can apply itself when they book again.
Why it books more
What changes when Operator books your sessions
The client who was still deciding
Most people who look at a trainer’s page leave without booking because they had one question and nobody answered it. Operator answers it right there: whether you take beginners, where sessions happen, whether you train online. Then it shows the times you have open and books the first session while they are still motivated.
Paid before they show up
Take a deposit on a first session, or sell a pack of sessions paid in full at checkout. The money settles to your own Stripe account. Clients who have paid show up, and you stop losing hours to people who never meant to come.
Coaching without the phone
You cannot answer the phone mid-set. Operator answers it in a natural voice, answers the caller’s question and texts them your booking link. If a call needs you, the recording and a summary are in your inbox.
You pay for what it answers
There is no per-message fee and no booking fee. Each plan includes monthly credits, and a minute of answered call is 25 credits, where one credit is one cent. If the credits ever run out, calls ring your own phone the way they did before. The line never goes dead.
Sessions it books for trainers and coaches
- Personal training
- Yoga instruction
- Pilates instruction
- Self-defence classes
- Nutrition coaching
- Health coaching
- Weight-loss coaching
Pricing
Start free. Pick a plan when it answers.
Three plans, no contract. Try Operator free for 14 days; the card is asked for only when you claim your number, and nothing is charged until the trial ends.
Starter
$49
per month · no booking fee
Your own number that answers, quotes and books. Everything you need to stop missing calls.
- AI receptionist on your line, 24/7
- Booking link, website chat and SMS
- Real quotes, held times and deposits through Stripe
- 5,000 credits a month. Calls, chat and texts all draw from one balance.
- About 200 answered minutes, or 500 conversations, or any mix
Pro
$129
per month · no booking fee
For a shop whose phone rings all day. The same product, with room to run.
- Everything in Starter
- 15,000 credits a month. Calls, chat and texts all draw from one balance.
- About 600 answered minutes, or 1,500 conversations, or any mix
Scale
$299
per month · no booking fee
For a busy team taking calls from open to close.
- Everything in Pro
- 40,000 credits a month. Calls, chat and texts all draw from one balance.
- About 1,600 answered minutes, or 4,000 conversations, or any mix
14-day free trial, card only when you claim your number · switch or cancel anytime
Calls you get a day6
130+
Starter
$49
5,000 credits
Pro
$129
15,000 credits
Scale
$299
40,000 credits
6 calls a day fits Pro. Answering them uses about 9,900 of its 15,000 monthly credits.
FAQ
Questions from personal trainers
Can I sell packs of sessions?
Yes. You can offer a session pack as something clients buy outright and pay for in full, with a limit on how many you sell. Single sessions can take a deposit instead, or no deposit at all.
Can I put it on my website and Instagram?
Yes. You get a booking link to put in your Instagram bio, Google profile and texts, and a chat button you can add to your own website with one snippet. Every booking lands in the same inbox.
How does a deposit cut no-shows?
You choose the deposit per service, as a percentage or a flat amount, or none at all. It is paid by card when they book and settles to your own Stripe account, so a customer who books has already put money down.
Which questions does it ask?
Operator comes with a training question set. It asks the ones that change your price or the job, based on the prices you set, and you can add questions of your own in your own words. Anything that does not change the price is not asked.
Does it work in Canada?
Yes. Operator is a Canadian company and works for personal trainers in Canada and the United States, in your own currency.
How much does it cost?
Operator is free for 14 days with no card to start. Plans start at $49 a month on Starter, which covers about 200 answered minutes. There is no booking fee on any plan.
Let Operator book your next client
Set up takes 5 minutes. Keep your current number.